RefillQR
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RESTOCKING, WITHOUT STOCK COUNTS

Inventory without inventory.

Stop counting everyday supplies. Put a QR where a supply is used, let anyone report when it runs low, and give managers one clean list of what needs to be ordered.

Start free See how it works
Restock
4open supplies
Needs attention2
Paper towelsOffice kitchen
“Only one roll left.”
To order1
Coffee beansBreak room
Ready for purchasing
Ordered1
Hand soapReception
On the way
RefillQR
OFFICE KITCHEN Paper towels
No worker accountsAnyone can scan and report.
No stock countingTrack attention, not quantities.
Permanent QR codesRename supplies without reprinting.
Works on any phoneNo app install required.
HOW IT WORKS

Three steps. No inventory project.

RefillQR deliberately does less than inventory software, so your team actually uses it.

1

Add the supply

Create a supply once, add its locations, and print a permanent QR for each location.

2

Scan when low

Anyone nearby scans and taps Running low or Empty. No account required.

3

Order from one board

Managers see what needs attention, what is ready to order, and what is already on the way.

BUILT FOR EVERYDAY SUPPLIES

Useful wherever things quietly run out.

One simple workflow for the ordinary supplies that keep work moving.

Office

Coffee, paper, cleaning supplies and kitchen consumables.

Cleaning teams

Chemicals, bags, paper goods and supplies across sites.

Salons & clinics

Gloves, disposables, hygiene supplies and treatment-room stock.

Workshops

Abrasives, tape, fasteners, consumables and bench supplies.

Hotels & rentals

Housekeeping supplies, amenities and maintenance consumables.

Small teams

Anything you need to reorder, without deploying warehouse software.

PRICING

Start small. Add power when you need it.

Every plan keeps the same simple restock workflow. Business adds spreadsheet import/export; Pro adds spreadsheet updates and bulk catalog management. Workers who scan never need accounts.

Free

$0forever

For a tiny setup or a real-world test.

  • Up to 5 supplies
  • 1 location
  • 1 manager
  • Core restock workflow
  • Unlimited QR scans
  • Activity history
Start free

Starter

$9/ month

For a small workplace getting restocking out of chats and memory.

  • Up to 50 supplies
  • 3 locations
  • 2 managers
  • Everything in Free
  • Team management
  • Alerts & daily digest
Try 30 days No card required

Business

Most useful
$19/ month

For growing teams that need spreadsheet import/export across several operational areas.

  • Up to 250 supplies
  • 15 locations
  • 5 managers
  • Everything in Starter
  • Excel & CSV import/export
Try 30 days No card required

Pro

$39/ month

For larger operations that need bulk catalog updates and spreadsheet round-trip editing.

  • Up to 1000 supplies
  • 50 locations
  • 15 managers
  • Everything in Business
  • Update existing supplies from spreadsheet
  • Bulk management
Try 30 days No card required
COMPARE FEATURES

What changes between plans

The core workflow stays familiar. Higher plans add team capacity and faster ways to manage a larger catalog.

FeatureFreeStarterBusinessPro
Core restock workflow✓✓✓✓
Team management—✓✓✓
Excel & CSV import/export——✓✓
Update existing supplies from spreadsheet———✓
Bulk management———✓

Paid subscriptions are processed by Paddle as Merchant of Record. Displayed prices are base prices and applicable taxes are calculated at checkout. Terms and Refund & cancellation policy apply.

FAQ

What RefillQR is, and is not.

Simple on purpose, with the details that matter for everyday restocking.

Do employees need an account?

No. The QR is designed for the person standing next to the supply. They scan, tap the status, and they are done.

Does RefillQR track exact inventory quantities?

No. That is intentional. RefillQR tracks whether a consumable is OK, running low or empty, while purchasing is tracked separately.

Does a paid-plan trial charge automatically?

No. RefillQR trials are cardless. Starting a trial does not create a paid subscription and nothing is charged automatically when the trial ends.

Can I change plans later?

Yes. Paid upgrades can take effect immediately after you review Paddle's exact prorated charge. Downgrades are scheduled for the next renewal so you keep the plan you already paid for through the current period.

What is the difference between Business and Pro?

Business adds Excel and CSV import/export for moving catalog data in and out of RefillQR. Pro adds round-trip spreadsheet updates for existing Supplies plus Bulk edit for changing category, locations, supplier details and reorder notes across multiple Supplies at once.

How do cancellation and refunds work?

You can cancel a paid subscription from billing and keep access through the paid period. Refunds and mandatory withdrawal rights are handled under our Refund & cancellation policy and Paddle's buyer policies.

Are taxes included in the displayed price?

The pricing cards show base subscription prices. Paddle calculates applicable taxes and available payment methods at checkout before you confirm the purchase.

What happens to an old printed QR if I rename a supply?

Nothing. The QR is permanent. Supply details and locations can change without reprinting it.

Can I print several labels at once?

Yes. Label Studio can print selected QR codes, multiple copies per QR and different A4 densities.

READY IN MINUTES

Stop running out of the small things.

Start with one supply. Add the rest when you’re ready.

Create free workspace